HEARTLAND CHEVELLE CLUB.
Bylaws, March 2002
Updated September 2006
Article I
Purpose
Section 1: The purpose of the club shall be to promote the preservation and enjoyment of 1964 through 1972 and models of Chevrolet Chevelle, El Caminos and their derivatives including the Monte Carlo.
Section 2: The club shall strive to develop family involvement in the hobby of automobile related activities.
Article II
Amendments
Section 1: These bylaws shall remain unaltered except by a two-thirds (2/3) majority vote of the entire membership or simple majority vote of a quorum, as defined in Article VII, Section 1. Votes may take place at a meeting or by mail or by e-mail or a combination.
Section 2: Amendments to these bylaws may be added to by a two-thirds (2/3) majority vote or of the entire membership or a simple majority vote of a quorum, as defined in Article VII, Section 1. Votes may take place at a meeting or by mail or by e-mail or a combination.
Section 3: Proposed Amendments to the Bylaws must be communicated to the membership not less than 10 days prior to being called for a vote.
Section 4: Proxy votes are allowed and must be received by an officer.
Article III
Membership
Section 1: A Member can be any person who is genuinely enthusiastic about the preservation of classic automobiles.
Section 2: All members must pay to the Treasurer annual dues to maintain the status of a Current Member. Dues shall be collected from each member each January.
Section 3: Paid annual dues provides one membership. A membership includes the main member, their spouse and minor children. Each member and their spouse will have an individual vote for club decisions and officer elections.
Section 4: Dues shall be Twenty-four Dollars ($24.00 U.S.) per year. The first year's dues will be prorated at the rate of $2.00 per month for the number of months from the date of membership to the end of that year.
Section 5: The privileges of holding office, making motions or nominations, and voting shall be limited to
Current Members.
Article IV
Meetings
Section 1: The club will hold its regular meetings at such time as recommended by its officers and approved by its members.
Section 2: The location of regular meetings will be recommended by its officers and approved by its members.
Section 3: The procedures of all meetings shall be informal, but held in an orderly manner.
Section 4: Regular business decisions at meeting shall be passed by a majority vote of those attending the meeting. The topics for discussion shall be provided in an agenda prior to the next scheduled meeting. Proxy votes will be accepted if received by an officer at least 24 hours prior to the meeting.
Article V
Officers
Section 1: The officers of this club shall consist of a President, Vice President, Secretary and Treasurer.
Section 2: All elected officers must be Current Members, U.S. citizens and twenty-one (21) years or older.
Section 3: Officers may appoint as needed persons to fill Chair-positions deemed necessary by simple majority vote of a quorum, as defined in Article VII, Section 1.
Article VI
Term of Office
Section 1: Each officer shall serve for one year.
Section 2: The length of service for officers is not limited.
Article VII
Elections
Section 1: A quorum shall be defined as the number of members in attendence at any regular meeting in which the vote is being cast and those voting by proxy prior to the meeting plus one.
Section 2: Election of all officers and board members shall be in October of each year at a regular meeting.
Section 3: Nominations shall be made from the floor at the regular August and September meetings.
Section 4: All elections shall be by ballot.
Section 5: The new officers shall take office at the January meeting following the election.
Article VIII
Duties of Officers and Board Members
Section 1: It shall be the duty of the President to preside at all meetings of the club, decide all questions of order, call all special meetings and perform such other duties as the office may require and those required by these bylaws. He/she shall not vote on any motion or amendment except elections or unless the club is equally divided, then he/she shall cast the deciding vote.
Section 2: It shall be the duty of the Vice President to act as per activities of the President outlined in Section 1 in the absence of the President and any other duties as determined by the presiding Officers.
Section 3: It shall be the duty of the Secretary to keep full and complete minutes of all proceedings of the club. Also, he/she shall keep a record of names, mailing addresses, membership status and other information pertaining to members of the club.
Section 4: It shall be the duty of the Treasurer to collect all dues and funds of the club. He/she shall make bank deposits and keep records of deposits. All bills are to be paid by check. His/her books shall be at all times open for examination and audit by the Membership.
Section 5: It shall be the duty of an appointed Chairperson to provide reports on the activities and accomplishments for which they have been empowered.
Article IX
All Officers
Section 1: All officers elected or appointed shall deliver to his successor all monies, books, records and other property of the club with proper accounting thereof.
Section 2: All officers of the club shall perform the duties which are delegated or which may hereafter be delegated to them, respectfully, by the bylaws of the club or an amendment to the same.
Article X
Vacancy and Removal
Section 1: In case of the inability to serve as an officer, the remaining officers and board members shall appoint a member to serve the remainder of the term of that office.
Section 2: An officer may be removed by a two-thirds (2/3) majority vote or of a quorum, as defined in Article VII, Section 1.
Article XI
Alcohol and Drugs
Section 1: Club funds shall not be used for the purchase of any alcoholic beverages or drugs.
Section 2: The club does not condone alcohol or drug use at meetings and functions which it promotes or attends.
Article XII
Club Monies
Section 1: Dues and other such monies collected by the club shall be kept on deposit, in a regular checking account, at a local bank, or financial institution, recommended by the officers of the club and approved by the members.
Section 2: The club checking account shall have two members names on record. The first being the Treasurer and the second being the President. The Treasurer and President shall both hold a club checkbook.
Section 3: Club money shall not be used for any personal purposes whatsoever.

Section 4: Officers are authorized to purchase up to $50.00 for incidental club expenses (for example: postage, paper, envelopes, ink cartridges, etc.) without prior authorization of the members. All purchases to be supported by receipts presented to and filed with club records by the Treasurer. These expenses are to be included in the Treasurer's report at the next scheduled club meeting. Purchases totaling greater than $50 within any 30 day time period shall require majority approval of members at a regularly scheduled meeting prior to such expenditure.